Business Process Mapping
About this course
This course walks you through business process mapping, a highly useful technique for enhancing and gaining greater control over your workflows. You’ll learn what this method is all about, the benefits it delivers, and how to automate and implement it into your business processes.
By the end of this course, you’ll be equipped with all the knowledge necessary to build an efficient step-by-step process map for your organization’s workflows.
What will you learn?
Who is this course for?
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The best business process mapping training course on the web
To enhance and speed up a workflow, you need to take a closer look at all ins and outs. However, often the details simply don't coalesce into a big picture, baffling you even more. If you want to see your workflow as a whole from start till finish, business process mapping technology is your solution. If you're interested, go through this article and learn what this technology is and where you can get comprehensive training with verified certification.
What is business process mapping?
The idea of workflow mapping isn't groundbreaking. For decades, people have used this technique to divide complex workflows into small steps and depict them. It didn't change much, except that now you can use a computer to draw a plan instead of a pencil and a piece of paper. Plus, business process mapping software helps to describe each step in more detail. For example, a step includes the performer's name, the performed action, and reasons for the action.The benefits of using business analyst process mapping:
- Transparent workflows
- Easy-to-change steps
- Estimated results
- Removed bottlenecks
- Fast onboarding
Decide on which workflow you want to depict
It looks like a simple task. However, many people make mistakes here. For example, some may split the Vacation Request Flow into paid and unpaid. However, it would be much easier to combine them and just extend the current Flow. More processes don't mean better ones. For newcomers, a complex workflow can be a real mind-bender.
Go through the workflow
Even if you think you know the entire sequence of stages in the workflow by heart, take time to repeat the workflow again. Count how many employees are involved in the process and what tasks each of them performs. Start with overall questions like when do you need to launch this Flow. Gradually come to more precise questions, such as in which case a task is considered complete.
Visualize your Flow
Using business process mapping tools keeps your steps in order. You can assign Steps to each task and name it. You'll likely see some shortcomings at this stage, but don't rush to fix them. This is one of the most common mistakes, even for those who use business process mapping repeatedly. You’ll still have time to correct deficiencies at the next stages.
Check the steps
Use your ready-made mapping diagram as a checklist for Flow verification. Follow the workflow from step to step and figure out whether it adheres to your business process mapping template or not.
If you have anything to edit or change in your plan, then it's time to do it. Delete unnecessary stages or add more steps to enhance your Flow. Once your flowchart is complete, share your map with other stakeholders. Of course, pay attention to their feedback because there's always room for improvement. If you map out your workflow properly, anyone should be able to understand how many tasks are in this Flow, who’s in charge of them, and the sequence of stages.
How to use business process mapping softwareVisualizing a workflow via airSlate is even easier than ever. Using the Drag and Drop flow creator, you can build any workflow. Because of the intuitive interface, you’re able to follow a sequence of steps and eliminate all bottlenecks in clicks. Additionally, each stage is customizable, so you can adapt it to your needs. Set up conditions, triggers, and steps. airSlate helps you automate workflows while you use business process mapping methods. Implement Bots to archive, import, or export data by adjusting simple 'if-this-then-that' logic and building a flexible process. You can add Bots and combine different data sources to complete your workflow.
If you want to optimize tasks, you should learn how to use business process mapping tools. The business process mapping course from the airSlate Academy comes in handy. Enroll in the course for free and get a certificate to start making changes in your company. When you're ready, complete the after-course quiz. If you need to pass the course again, you can repeat it at any time you want without any additional charges. Seize the opportunity to change your business’s structure.
Questions & answers
What is process mapping in business analysis?
Business process mapping is a method of depicting a workflow using diagrams and flowcharts. The method visualizes any flow as a sequence of events that lead to a result. It helps to break down a complex flow into smaller stages and build a robust structure. The resulting diagram simplifies the process of understanding for non-technical specialists and reveals bottlenecks that should be eliminated.
What is process flow mapping?
The flow map is a workflow diagram. It's a commonly used tool for analytics, management, and planning. A diagram helps in understanding and changing a flow, in particular, each of its stages. Additionally, you can use it to optimize your operations.
What are the four major stages of process mapping?
To map out a flow, you perform four stages: identification, information gathering, interviewing, and analysis. At the first stage, you determine the basic requirements of the flow, its value, and goals. The second stage helps you collect information such as whom this workflow might involve. You proceed to meetings with people that are responsible for particular tasks and conduct a survey. As a result, you get an in-depth analysis of your workflow that you can use to improve it.
What is process mapping methodology?
The cornerstone of this methodology is a visualization of processes via diagrams and flowcharts. You can follow a full workflow step by step to understand each stage and task better. Even if you have never used a flow like this before, a simple graphic can clarify all ins and outs.
How can I begin gathering requirements for business process mapping?
Collecting requirements is the first step in using this technology. Focus on eight main points of any workflow, Responsibilities, Objectives, Activities, Inputs, Outputs, Customers (Users), Risks & Controls, KPIs. Without this data, your plan and scheme are useless. To get details, speak to your employees, managers, and others involved in the particular Flow you want to improve.
Which process mapping software is best for business?
The market provides users with a vast number of solutions. Consider price and functionality before deciding on software. If you don't know where to start, try out airSlate. The solution offers a set of tools for creating diagrams. Plus, they are easy to use. Just drag and drop "bricks" of a workflow and customize each of them.
What is the difference between business process mapping and a UML diagram?
UML is a special visual modeling language for displaying software components or models, including their behavior. UML can look like diagrams and charts, but it's just a schematic flow representation. Besides, UML diagrams can use many other tools such as SIPOC Diagrams, BPMN, VSM, etc. Business process mapping is a technology for visualizing diagrams to simplify flows.
What is business process mapping?
A process map is a schematic representation of a business workflow via diagrams. A diagram includes actions, objects, participants' responsibilities, and results. The main goal is to improve the efficiency of a business by simplifying processes. In order to get things done, your diagram needs to be understandable. Each step is a separate task. You should not unite several people in one step, even if they work in parallel. For this, it is better to use a different kind of diagram.
Why is workflow and process mapping important to a business?
Mapping is the easiest and fastest way to structure your workflow and make it convenient and straightforward. Everyone can delve into the procedure and even help to enhance it. As a result, you get ongoing optimization without hassle.
How do I set up process mapping via airSlate?
airSlate is a no-code workflow automation solution. You can see the steps that need to be accelerated by displaying your Flow in a visualized way. Click Create Flow and upload your documents. Then add members and steps to your workflow using the drag-and-drop creator until you get satisfactory results. Customize each step and add Bots for automation.