Automating Course Enrollment
About this course
This course provides step-by-step instructions on how to build fully-automated student enrollment workflows. You’ll learn how to make the course enrollment process more efficient for educators and students by improving accuracy and reducing the number of hours needed to complete your workload.
By the end of the course, you will be able to create, visualize, and automate student enrollment processes and similar use cases by focusing on students instead of paperwork.
What will you learn?
Who is this course for?
What our students say
Review from Capterra platform
The different courses are well defined, easily searchable, and the titles are useful. The content can get a bit long, and theoretical from time to time but mostly they try to keep it to bite-sized chunks with small quizzes to help you retain what you just read.
Review from YouTube
I’ve taken 20 airSlate Academy courses. These courses helped me create a workflow and generate business. The biggest skill I’ve learned is how to integrate data from other platforms into my workflow.
Review from G2 platform
airSlate Academy offers free courses in business process and workflow automation innovatively. The courses are well-researched and presented. Easily understood by a noncore IT audience.
Automate course enrollment to increase efficiency and speed up the enrollment process
It’s silly to believe that only a commercial business needs automation. Customers, clients, employees, teammates, users, whatever you want to call them are demanding simpler, more streamlined processes. But what does streamlined mean? It means automated, and educational institutions are no exception. Students want automation too. Educational institutions like colleges and universities have to step up to the plate and introduce better systems, technology, and practices to keep students’ attention and interest. Simply put, when your course enrollment workflow is as quick and easy-to-fill-out and sign as possible, your program becomes more attractive. This article is going to show you how the airSlate Academy and its courses will help you turn your error-prone and slow enrollment process into fully-automated Flow.
The traditional course enrollment system: why things have to change
Using a paper-based workflow leads to a number of problems that affect the quality and speed at which students can successfully register to study at your institution.As a result, frustrated students will stop registering and go somewhere where it’s easier to sign up and start. Meaning you lose valuable customers and your institution builds itself a reputation of being "out-of-date."
Let’s take a closer look at what turns prospective students off.
Printing, scanning, signing, and saving hard copies
First of all, not everyone has office equipment anymore. Most businesses don’t even have office equipment anymore. Don’t expect your students to. Aside from that, depending on the school or the course a student is signing up for, finding the applications and filling them out can take a long time. And what about when they make a mistake while filling them out? Should they go back, make another copy and restart the whole process? No. So if filling out your institution’s form takes more than 45 minutes, think about updating your course enrollment system. Automation tackles this problem by giving the students the freedom to fill out their application from anywhere on any device; laptop, tablet, smartphone.
Being outside the loop: in the dark
If you don’t know what’s going on with an application you filled out, is that frustrating? It probably is. There are so many questions a student has; did they receive my papers? Are they filled correctly? Lack of awareness is annoying and stressful, and if you can’t soothe those pain points, they’ll lead to you losing a lot of potential students. Often applicants just apply to several schools and go with the one that responds the fastest. To avoid being the slow one, implement automatic notifications to help your staff stay on top of incoming registration forms.
A major nightmare of many going through a registration process is that their forms won’t ever reach their destination. The potential for lost documents and attachments are high when it comes to a paper-based course enrollment workflow. Failure to deliver high-performing document management is a sure way to lose credibility in the eyes of young applicants and their parents. Switching to an automated enrollment process greatly reduces the possibility of losing a document.
How does an automated registration system help educators and educational institutions create error-free processes?
The airSlate Academy’s Course Enrollment course will help you identify the bottlenecks in your workflow and suggest ways to get rid of them. With an automated Flow, actions get executed with Bots instead of humans, which means fewer errors and more efficiency.Learn how to remedy routine and mundane tasks like:
- Manual data entry. Integration Bots pre-fill and post-fill electronic forms, making it easier to generate and process large numbers of applications in a shorter amount of time.
- Accuracy. Electronic forms improve the accuracy of collected data by flagging issues and eliminating bad handwriting.
- Paperwork. Digital processes remove the need to print hard copies saving everyone involved time and hassle. In addition, Integration Bots play a big role in automatically storing electronic forms in the right places, be it a CRM or ERP system.
The course will give you theoretical knowledge on how to create a student automated registration system in airSlate.
Implementing airSlate will save your staff and potential students from unnecessary paperwork, giving your educators time to focus on working with students rather than processing and filing their documents. With airSlate, set up a Flow once and use it over and over again. You’ll be surprised how easy it is to do with our Automation and Integration Bots. Our no-code solution is a chance to create an automated registration system without the need for outside consultants or an IT department. Learn how to upload a document, assign steps, install Bots, and automate the Flow to run over and over again.
After completing the course, you’ll receive a certificate and access to many other professional courses that teach you about automation. Many who take our courses continue on with a new career in automation architecture, helping companies set up Flows of any complexity. Join now to get an efficient student automated registration system!
Questions & answers
What's the easiest way to enroll in automation classes?
Take advantage of airSlate Academy courses to learn everything you need to know about BPA. The automation classes provide you with use cases, theoretical lessons, and quizzes. After completing any of the courses, you get a certificate that proves your knowledge.
How is an automated school management system operationally feasible?
Any process can be automated, including your course enrollment system. First, you need to find out what processes need to be reinforced using BPA. Consider the most fundamental workflows that the school needs to function. Then replace manual administrative tasks with Automation and Integration Bots.
What does a school use to make automated calls?
Your school can choose any auto-dialer to set up automated calls. However, emails work better. First, your email should contain all the necessary information that your recipient can re-read instead of memorizing everything. Second, you don't distract anyone, and they can devote time to your message when they’re ready. You can set up auto-messages with airSlate by connecting MailChimp or other third-party service.
How is an automated school management system technically feasible?
To get an automated school workflow, you need either a staff of programmers or a solution that can run your tasks automatically without coding. Use airSlate to embed Bots into your process and automatically manage a mass amount of data. Start with the course enrollment system and get the most out of automation for Education.
What will automation do for Education?
Automation for Education enhances administrative processes with Bots. By installing Bots, you get rid of manual data entry, filtering requests, creating invoices, and so on. All this is taken over by Bots that do it accurately and several times faster than a human can. Where does this lead? All staff members can focus on teaching rather than endless paperwork.
How does an online course enrollment system work?
The online course enrollment system is a system or platform for automating the process of enrolling students into a school or program. In short, an applicant who wants to enroll in courses or get into a school fills out a form online from any device, anywhere. Further, this form is submitted to the school administration. Using the applicant's email or phone number, the school contacts the applicant to inform them whether they are approved or not. Of course, the complexity of this process depends on schools, so your workflow could also include interviews.
How can you automate school records?
Take advantage of airSlate to learn how to automate school records. This all-in-one solution helps you filter documents and get valuable information when you need it. Connect airSlate to your database to update and create new records automatically without manual input. Save your time and money by saying goodbye to old-fashioned paper-based processes.
What can you automate in school?
In a nutshell, you can automate everything (almost). But to be realistic, a school automates administrative tasks like registering students, paying salaries, ordering new equipment, and so on. airSlate Bots export and import data, set up automatic notifications and reminders, and generate ready-made documents in a matter of seconds.
How can you automate a school-fee payment?
Collect payments automatically using self-generated invoices. Provide your organization with an automated fee schedule to keep your students and their parents in the loop on deadlines. Track all income and send auto-notifications if somebody forgets to pay their fees. Get a flexible workflow that adapts to any school-fee schedule, even if it’s personalized.
What are the advantages of education automation?
Education automation gets rid of paper-based processes for good. Moreover, the new structure erases error-prone workflows while minimizing human intervention. Opt out from routine and repetitive tasks to save your employees from burning out.