Pre-fill from Microsoft 365 Excel
About this course
This course takes you through the entire process of transforming operations that involve loads of data from Microsoft 365 Excel spreadsheets into automated document workflows. You’ll learn how to make your document workflows fast and seamless by eliminating the need to copy or duplicate information manually.
By the end of this course, you'll be able to automatically route large amounts of data from Microsoft 365 Excel spreadsheets to the documents of your choice.
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Sign now for freeLearn to export data and pre-fill business paperwork from Office 365 Excel spreadsheets
Despite the modern IT market offering hundreds of precious business solutions, most companies still actively use Excel spreadsheets as one of their primary instruments. They work perfectly for documenting, calculating, and storing a whole series of indicators in statistics, procurement, finance, and other areas. Extracting data from one table to another is also lightning-fast and convenient, thanks to various built-in formulas. However, it becomes burdensome when you need to pull out some records from Excel Office 365 to other business paperwork. With manual data exports, the likelihood of errors is very high. Here is when automation is a necessity.
How to automate Excel 365 workflows
If you’re looking for an effective solution for improving regular workflows while keeping most of your business records in Excel spreadsheets, airSlate is an excellent choice. This comprehensive document workflow automation platform enables users to easily and smartly create, pre-fill, update, share, and store paperwork. Plus, it perfectly works in tandem with multiple software applications on a codeless basis thanks to its vast collection of ready-to-use pre-programmed Bots. Configuring a particular Bot within a workflow guarantees you export data from Excel to contracts, invoices, and other documents instantly and with maximum accuracy.
Pros of airSlate automation for data exports from spreadsheets
Companies get lots of positive outcomes from the Office 365 integration with airSlate.
Here are just a few benefits of workflow automation for data exportation from Excel tables:
- Saves hours of working time across teams
- Facilitates regular task completion
- Eliminates errors and miscalculations in documents
- Excludes business risks caused by such inaccuracies
- Reduces costs and improves productivity.
airSlate Academy course on pre-filling from Excel 365
Using any software to its maximum abilities requires training. airSlate created its own learning platform for everyone to explore the ins and outs of workflow automation, so you don’t need to spend hours surfing the web for specialized articles and guidance.
airSlate Academy is a fast and convenient way to become an automation expert, free of charge.
Join the platform and explore how to easily, quickly, and precisely export data from Excel spreadsheets and pre-fill documents without coding. In only fifteen minutes, you will learn the mechanisms of connecting airSlate with Office 365, mapping form fields with the relative columns in your Excel tables, and setting conditions for such record exportation.
Discover the simplicity of workflow automation with airSlate Academy!
Questions & answers
Use airSlate WorkFlow’s Pre-fill from Microsoft Excel bot to export data from Excel files. Take a few minutes to set up the bot and have your information automatically transferred from Microsoft 365 to the specified fields in your documents. The bot will act based on the conditions you pre-set.
You can export Excel data from one spreadsheet to another with the help of several Excel functions. In fact, you can automate data export and pre-fill your documents automatically using the airSlate WorkFlow no-code bots. Using bots, you’ll eliminate data entry errors in your files and finish the job in less time.
airSlate WorkFlow offers several automation bots that can significantly facilitate your experience with Excel 365. For instance, the Pre-fill from Microsoft 365 Excel bot will automatically fill out documents with information from your Microsoft 365 spreadsheet. You can also transfer data from your documents to your Microsoft 365 spreadsheet using our Export to Excel 365 Bot.
Consider automating data transfer from your spreadsheets to your documents with our Pre-fill from Microsoft 365 Excel bot. You can set up the bot in just three simple steps:
- Connect your Microsoft account and set up the bot with the chosen spreadsheet and field mappings.
- Define conditions for the bot's activation, such as date, user roles, or document actions.
- Share your document; it will auto-fill with Excel data when conditions are met.
In Excel, you can automatically transfer data between sheets within the same file by linking cells. To do this, type an equal sign in the destination cell, click the source cell in another sheet, and press Enter. Any updates to the source cell will then automatically reflect in the linked destination cell.
Excel data types include:
- Text (String)
- Number
- Date
- Time
- Boolean (True/False)
- Error
- Currency
- Percentage
If you need to export data from a spreadsheet to your document, use our Pre-fill from Microsoft 365 Excel bot or the Pre-fill dropdowns from the Excel spreadsheet bot. The bot setup takes minutes and involves merely matching fields in a document where you have cells in a table and specifying conditions for bot activation.
airSlate WorkFlow provides a set of bots that automate data exports from your spreadsheet to your documents. They allow you to save time and reduce errors that inevitably occur when transferring information manually. Learn how to use no-code bots for Excel from one of the airSlate Academy courses.
You can use airSlate WorkFlow no-code bots to automatically pre-fill fields in your documents with data from your spreadsheets. Use our Pre-fill dropdowns from the Excel spreadsheet but if you need to transfer values specifically in the dropdown fields in your document. Install the bot, upload a spreadsheet, and connect the document fields with the cells in the spreadsheet.
Use the VLOOKUP (for values arranged in columns) or HLOOKUP (for values arranged in rows) function to extract information. You can use functions for data exportation within the same spreadsheet or from one file to another. However, it's important to note that both VLOOKUP and HLOOKUP have limitations and can be complex to use with large data sets or when looking for more dynamic lookups.