Workflow Automation for Education

Discover the power of workflow automation in eliminating paperwork, manual data entry, and human errors in educational processes. Gain insights on how to effortlessly register students online, streamline data collection, automatically prepopulate and securely store vital information, and foster seamless collaboration between academic institutions and students.
Workflow Automation for Education

About this program:

This certification program is aimed at anyone working at an educational institution looking for ways to solve the issue of excessive paperwork, data loss and errors, and time wasted on manual data transfers. The program guides you through the entire process of learning the basics of airSlate WorkFlow and presents typical use cases for the education industry.

By the end of the program, you will be fully equipped with the necessary knowledge to create automated workflows that increase efficiency and reduce stress in your educational organization.

What you will learn

  • How to get started with document automation with airSlate WorkFlow
  • How to set up a fully automated document workflow for educational institutions
  • What no-code bots are and how to use them for educational document-based processes
  • The most popular no-code bots for educational workflows and their step-by-step configuration process

Program structure:

airSlate WorkFlow 101

airSlate WorkFlow 101

Are you ready to change the way you handle paperwork? Discover how to automate document workflows within one platform and keep things running smoothly.

50 minutes
6542
Automating Course Enrollment

Automating Course Enrollment

Student enrollment goes hand in hand with piles of registration forms that must be processed, sorted, and stored. Sound familiar? Discover how to make the course enrollment experience easier for your students by eliminating time-wasters and process hassles.

30 minutes
2416
Export to Google Sheets

Export to Google Sheets

Do you find errors or typos when pulling large amounts of data into spreadsheets? Learn how to completely get rid of any mistakes that occur in spreadsheets while automatically populating Google Sheets with data from your documents.

15 minutes
3544
Save to Google Drive

Save to Google Drive

Still worrying about your critical documents being safely and properly stored in your cloud services? Run organized and consistent document workflows by automatically archiving completed documents to the Google Drive folders of your choice.

15 minutes
3048
Rename Document

Rename Document

Do you sometimes misplace documents or spend ages searching for the one you need? Discover how to keep your paperwork organized by automatically renaming documents using filled-in information, recipient names, current data, and other criteria.

15 minutes
2329

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Lost in paperwork: how can automation in education offload educators' administrative tasks

The current state of educational processes, especially those associated with document-heavy administrative tasks, leaves little to be desired. A stressful environment and tons of paperwork challenge those involved.

The pandemic-induced shifts put even more pressure on educators. This leaves teachers less time and opportunities to work with students individually and carry out their primary duties. Despite all the hardships that came with these unprecedented times, there's no better time to turn challenges into opportunities. One of those opportunities being the introduction of automation in education.

How does automation in education work?

Institutions are struggling to deal with an increasingly burdensome workload that doesn't involve the actual process of passing on knowledge to students. It includes signing contracts, making daily inventory purchases, hiring and onboarding new staff, updating policies, etc. The majority of this work is still done on paper and with a lot of direct human involvement. Something as easy as signing a physical document doesn't need to take hours, but very often, it does. A constant effort to follow all bureaucratic procedures and maintain strict compliance leads to increased errors and lost documents. This is where automation comes into play.

When automation in education is brought up, it's immediately associated with robots designed to take the jobs humans do. To some extent, it's true. However, the most significant point to keep in mind is that these robots take over the slow, monotonous work that humans do. As a result, this allows teachers to concentrate on more important things, like teaching and interacting with students.

Usually, automation platforms are built around AI (Artificial Intelligence) or RPA (Robotic Process Automation). In simple terms, AI learns how to think like a human when dealing with specific tasks and how to make decisions and predictions about collected data. Compared to AI, RPA is rather a process-oriented technology. It enables people to build logically structured workflows for automating and streamlining repetitive tasks.

Despite these reasonably technical components of automation solutions, they don't necessarily require people to be versed in math or programming. In fact, many of them are low-code or no-code solutions. Let's examine what airSlate WorkFlow, a no-code automation solution for education, can bring to the table.

How can airSlate WorkFlow help accelerate automation in education?

airSlate WorkFlow is primarily a no-code solution. It means that educational institutions don't need to spend additional resources on training or hiring an IT team to get it up and running. In addition to that, it offers a centralized document-oriented place for performing tasks of different complexity:

  • Document generation
  • Create and edit interactive fillable documents to collect registration forms, policy agreements, parental consent papers, etc. Generate templates for commonly used documents.

  • Workflow configuration
  • Automate data collection, extraction, and routing using no-code bots that operate on if-this-then-that logic.

  • Role-based eSigning
  • Take advantage of legally-binding eSignature. Assign roles, restrict, or allow access. Oversee the entire execution process in real time with the audit trail.

  • Analytics
  • Set up your Dashboard with analytics widgets to get insight into a variety of metrics, from completed documents to team members' activity.

This is just a part of what airSlate WorkFlow has to offer to educators. Having all the needed solutions under one roof eliminates the need to use multiple vendors.

Finally, where there's data, there's a risk of error. airSlate WorkFlow is a cloud-based solution. It means that your data will be safely stored and remain consistent no matter what device you use to access it. In addition to that, we follow the leading compliance and legal frameworks (such as GDPR and HIPAA) to ensure the highest level of data protection. To learn about all the measures we take to protect sensitive information, visit our Security and Compliance page.

How to get started with document automation in education

Are you new to automation? No worries. We, like all educators, believe that the best results in any sphere can be achieved through constant learning. That's why we created the airSlate Academy. It features dozens of free courses on no-code workflow automation, including education automation. You can create an account and put your knowledge into practice along the way. The courses will help you start your digital transformation journey and learn the ins and outs of automation in education.

Education is probably one of the few industries worth investing in because it pays the best interest in the long run. Give airSlate WorkFlow a try and let educators take care of what they're supposed to do in the first place: motivate students and share knowledge.

Questions & answers

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.
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Education isn’t all about teaching, and there’s a lot of administrative work behind the scenes. Automation helps educational institutions streamline routine daily tasks and cut down on paperwork. As a result, educators have more time to devote to their primary duties, improving their performance and job satisfaction. If you’re interested to learn more about the aspects of effective automation in education, take some of the self-paced courses provided by the airSlate Academy. They’re free and don’t require any prior knowledge of automation.

Due to a common misconception, many people think that education automation will lead to the layoff of thousands of workers. On the contrary, automation will make everyone involved in the educational process more flexible and efficient. airSlate WorkFlow is a tool that gives all administrative tasks to no-code bots to free up educators and let them do what they were brought to do–teach.

Before, embracing automation in education was a vital necessity. To make the first step towards automation, schools and other institutions must develop a roadmap to digitize their paper-centric operations and reduce the costs associated with shipping, storing, and managing massive volumes of data. This is becoming increasingly needed considering that students’ records need to be kept indefinitely. No-code and cloud-based solutions, like airSlate WorkFlow, are designed to help institutions of different sizes move well-established document-based processes to the digital realm, streamline them, and minimize human intervention in the routine side of these processes.

Education automation by no means replaces teachers. However, it can give them more time and freedom to do what they are supposed to do in the first place instead of dealing with tedious paper-based managerial tasks. Happy and satisfied schools and university staff always mean a higher level of productivity and brilliant student performance. Using an intuitive no-code automation solution, like airSlate WorkFlow, educators can enhance educational processes overall and create a healthier and stress-free environment for everyone involved.

Before deciding to implement an automation solution for education, you need to consider a few critical points. First and foremost, you need to map out the steps of the paper-based workflow established in your institution and determine what part is holding back your efficiency. After you’ve done that, you can select an automation solution. Take into account two factors: existing IT infrastructure and budget. If you don’t have an IT team or hiring one is not on the roadmap, opt for affordable, no-code cloud-based solutions like airSlate WorkFlow.

airSlate WorkFlow is primarily a no-code solution. It means that schools and other educational establishments don’t need to overspend hiring an IT team to fine-tune their daily workflow needs. It has everything from document generation to eSigning, contract negotiation to streamlining day-to-day operations without typing a line of code. airSlate WorkFlow is super intuitive and requires a low learning curve, which helps schools quickly adapt to the ever-changing learning landscape and implement automation in education.

One of the most common types of paperwork schools, colleges, and universities are regularly challenged with is forms. The data within the forms must be collected, routed to various storages like Google Sheets, passed around by multiple parties, signed, and safely stored for future records. With airSlate WorkFlow, users can create interactive, ready-to-sign forms that are fillable to collect information, signatures, and payments. It also connects with various no-code bots to route data within your database and distribute it to multiple parties. The forms can be embedded on the website or shared through a sharable link. To check the most popular use cases and see them in action, take our professional course on Workflow Automation in Education.

Yes. airSlate WorkFlow offers a holistic approach to implementing eSignature to document management in educational establishments. Apart from creating, adding, and collecting eSignatures, you can set up a multi-branch eSignature workflow and track it via the audit trail, allowing for increased visibility across every point of interaction. Our eSignature is legally binding and complies with leading industry standards related to eCommerce and data privacy. If you wish to explore all eSignature capabilities for automation in education, you can sign up for the Workflow Automation for Education course by the airSlate Academy.

Yes, after successfully completing the Workflow Automation for Education course, you will get a certificate showing you’ve spent the time to learn how to set up an automated workflow that caters to the needs of students, educators, and other professionals in the educational sphere. Also, upon completion, you can become our partner. Learn about the perks of a partnership with airSlate WorkFlow here.

Yes. airSlate WorkFlow is your safe harbor when it comes to dealing with and storing sensitive data and making steps towards automation in education. Every aspect of airSlate WorkFlow’s functionality is created with security and privacy in mind. We’ve put in place the world’s best frameworks, such as FERPA, CCPA, HIPAA, GDPR, and others, to ensure that your data is kept away from prying eyes. We’re a security-conscious business backed up by SOC 2 Type II and PCI DSS certification, two-factor authentication, and 256-bit encryption.