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Pre-fill from Airtable Bot

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Pre-fill from Airtable Bot

Name: Pre-fill from Airtable Bot
Brand: airSlate
Rating: 3.0 (376 reviews)

Eliminate errors associated with manual data entry and ensure information accuracy and accountability. Automatically populate documents with data from an Airtable using the Prefill from Airtable Bot.

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What the Bot does

The Bot transfers data from Airtable to documents based on the ‘if-this-then-that’ conditions you set.

When to use

Install and configure the Bot to automate the process of creating employee contracts, sales invoices, proposals, and product inventories pre-populated with information from Airtable.

Author airSlate Inc.
Setup duration 5-10 min.
Used in 41 Templates
Used in 27 Workspaces
Installed 484 times in the last 30 days
100% success rate

3.0 out of 5

(376 votes)

You’ve already rated this bot

Get your automated workflows up and running in minutes with the Pre-fill from Airtable Bot. No coding required.

Map fields in a document with table columns

Configure Bot settings

First, connect to your Airtable account. Once connected, select an Airtable. Then, choose the document you want to populate with Airtable data and connect its fields to the corresponding columns.

Note: To install and configure Bots, start by creating a workflow.

Add multiple conditions and tell the Bot to run when all or some of them are executed

Add conditions for when the Bot should run

Define what will trigger the Bot to act. These can be a specific date, document data, user roles, an email, or a name. E.g., select a recipient position and tell the Bot to prefill documents with Airtable data when the recipient for this position opens a document.

View the Bots log or use tags to check if the Bot ran successfully

Get your document prefilled with Airtable data

Once the Bot is configured, share your document with anyone who needs to sign and complete it. Based on the conditions you’ve set, it will be prefilled with Airtable data.

Try pre-built workflows to experience the Pre-fill from Airtable Bot in action

Employee Onboarding

The Employee Onboarding Flow is used by HR departments to automatically collect new employee information for future use.

Learn more

Sales Order

The Sales Order Flow is used by sales departments to automate contract management processes and speed up customer data collection.

Learn more

Vendor Quotation

The Vendor Quotation Flow is used by Operations departments to accelerate business processes and maintain full control over important documents while eliminating manual actions.

Learn more

Vacation Request Form Template

The Vacation Request Form Template Flow is used by HR departments to automate the process of collecting data from employees and organizing it for easy access within the company.

Learn more

Questions & answers

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

How do I backup my Airtable?

Can you export from Airtable?

Offline access to Airtable is not currently possible, however there are several options available for exporting your data to access it offline. If you'd like to save your current Airtable records offline, you can export data from Airtable as CSV files. Note that you will need to export attachment files separately.

Can you export Airtable to excel?

Exporting records in a view to CSV. You export all of the records in a given grid view to CSV by clicking the view menu button (...) and then selecting the "Download CSV" menu option. You can use this export to CSV function as a way to backup your data outside of Airtable.

Can you print from Airtable?

You can print a view of one of your tables by selecting the "Print" option from the ellipsis (...) dropdown in the view bar. Alternatively, you can just use the keyboard shortcut Ctrl P . This will bring up the Airtable print dialog, in which you can alter the print settings.

What is better than Airtable?

ProofHub is a cloud-hosted project management solution that comes packed with scalable features that make it a perfect alternative to software like Airtable. Unlike Airtable, ProofHub allows teams to keep track of their billable and non-billable hours of projects using Timesheet and time reports.

Where is Airtable data stored?

Airtable servers are located in the US, in data centers that are SOC 1, SOC 2 and ISO 27001 certified. Airtable's data centers have round-the-clock security, automatic fire detection and suppression, fully redundant power systems, and strict controls for physical access.

Where is Airtable located?

How secure is Airtable?

Airtable security practices. ... To protect your content in transit, Airtable uses 256-bit SSL/TLS encryption. At rest, Airtable content is protected using 256-bit AES encryption. Airtable's production data is regularly backed up to a separate, isolated location and all backups are encrypted.

Learn how to export data from Airtable to airSlate automatically

Using BPM software to boost business growth is a common practice. The problem with this approach doesn’t lie in deploying the solutions - they’ve proven their efficiency. Today’s conflict is more about integrating BPM with deployed business solutions.

Let’s consider a situation where a top charitable organization enlists your PR company to promote its event. Your part is to co-fund the event, but to also partially control the PR campaign. Your company and the organization use different automation software programs: airSlate and Airtable respectively. Your company creates relevant marketing material to be sent from airSlate. However, the list of participants with their email addresses is stored on the Airtable platform. Luckily, airSlate features a configurable Bot that can easily automate the procedure, allowing you to export from Airtable. Bot setup takes no longer than 10 minutes and doesn’t require coding. Once set up, it will save both you and your partner’s time while streamlining cooperation.

Additional benefits of utilizing the Pre-fill Bot include:

Reduction of excessive labor and operational costs
Eliminated likelihood of human error
Efficient integration with other software programs
Enhanced productivity
Improvements in cooperation

Software robots have been tailored to suit almost any business in any industry. Even if your company doesn’t co-fund events or cooperate with partners, there are other ways to benefit from airSlate and its Bots. Its design makes it applicable to nearly all internal business processes and helps you evolve naturally and sustainably. It guarantees that your export from Airtable will never obstruct you at work.

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Automate repetitive activities without a single line of code

Employ Pre-fill from Airtable Bot

Begin a new Flow and import samples or generate templates right in the system to enable the Bots option. Find and choose an appropriate software robot from the list.

Configure it

Open the Bot configuration. Fill out all the required fields to customize general and advanced options. Don’t forget about indicating activation conditions to avoid false activations (you can add several conditions).

See the way it operates

Implement the workflow and discover the results. Ensure the software robots work correctly. If something doesn’t work, look into the Bots log to fix the errors and run your Flow once again.