Audit Trail Bot

The Audit Trail Bot displays custom events in the Audit trail when certain conditions are met.

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  • Used in 36 Flows
  • Used in 34 Workspaces
  • Installed 440 times in the last 30 days
  • 98% success rate

The Audit Trail Bot displays custom events in the Audit trail when certain conditions are met.

Try automation, it’s free!

App Info

Bot author airSlate Inc.
When to install Install the Audit Trail Bot when you need to automate the recording of custom events in the Audit trail. For example, the Bot can be used to automatically display the event ‘a contract is signed’, once a client has signed the signature field assigned to their role.
What the Bot does Displays custom data in the Audit trail.
setup duration on average 5-10 min.
Works on Post-fill

How to set it up

Outcome: Based on the conditions you’ve set, the custom event will be displayed in the Audit trail.

Commonly used conditions for when the Bot acts

  • When a recipient with a specific email, name, role or Flow permissions opens a Slate
  • When the signature fields in a Slate document are signed

Requirements

To install the Audit Trail Bot, begin by setting up a Flow

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Questions & answers

Audit trails help to provide visibility into this information, creating a system to accurately review historical security and operational activity, improve the way information is stored, and secure authorized access to it.

An audit trail (also called audit log) is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, or event.

An audit trail will include the chronological list of steps that were required in order to begin a transaction and bring it to completion. ... For example, conducting an audit trail on an invoice issued by a vendor would be a relatively simple process. An audit trail usually begins with the invoice receipt.

An audit trail is made up of your business's financial transactions and it is important because it helps prevent fraud.

An audit trail consisting of careful record keeping will provide the necessary documentation. Some lenders or investors may require an audited financial statement. Maintaining clear records of all transactions speeds the process and may reduce the cost of the audit.

Important control in an audit trail: o Otherwise, the transaction traces any changes in the general ledger then the transaction back to the source documents and verifies the documents. After that it will be recorded correctly. Here the accounting system is also used for processing integrity controls to prevent errors.

Audit Trail And Documentation Control. ... Anaudit trail is a routine designed to allow the analyst, user, or auditor to verify a process or an area in the new system. In a manual system, the audit includes journals, ledgers, and other documents that the auditor use trace transactions through the system.

An audit trail (also called audit log) is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, or event.

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Flows most commonly used with this Bot

Install the Audit Trail Bot to automate workflows

Set up the update Audit Trail Bot to track changes

Before the audit trail came into existence, logging was the only way to track a documents full cycle. However, due to inconvenience, it has been superseded. Now you can automatically get the record of progression and prove both compliance and operational integrity.

An audit trail can be operational in any sector, but it’s vital primarily for e-commerce, communications, financial transactions and healthcare activities. Basically, it’s a baseline for analysis. Useful in budget planning, tax compliance, risk management and crime investigation. Every single change can be an audit trail update reason.

The respective Bot creates and saves a record of any change concerning a certain document or set of documents. In other words, it records every change, the entire history within a workflow. The logs will pre-set automatically with the help of a Bot, so there’s no reason to do it manually.

Imagine a situation where an important document wasn’t signed on time. To avoid such complications, there’s a precise signing order that can be set up for multiple departments engaged in the same signing process(es). The Audit trail update tables will help you find the department that spurred a possible halt. Even if the delay was caused intentionally, you will be able to find the individual responsible, which would be impossible if you were logging manually.

The set-up Bot will lead to the following advantages:

  • Guaranteed transparency and compliance
  • System protection from misuse
  • Security of sensitive data
  • User accountability
  • Fast detection of intrusion (external/internal)

The Audit trail default updates enabled by a Bot provide you with an opportunity to follow records back to their origin. You are empowered by a potent tool for maintaining information integrity.

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