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Pre-fill from Zoho CRM Records

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Pre-fill from Zoho CRM Records

Pre-fill from Zoho CRM Records

Eliminate issues of manual data entry and ensure information accuracy and accountability. Automatically transfer information from your Zoho records to your documents with the Pre-fill from Zoho CRM Records Bot.

What the Bot does

The Bot transfers data from Zoho records to documents based on the ‘if-this-then-that’ conditions you set.

When to use

Install and configure the Bot to automate the process of creating contracts, sales invoices, and proposals pre-populated with information from your Zoho records.

Author airSlate Inc.
Setup duration 5-10 min.
Used in 128 Templates
Used in 68 Workspaces
Installed 465 times in the last 30 days
98% success rate

4.8 out of 5

(24 votes)

You’ve already rated this bot

Get your automated workflows up and running in minutes with the Pre-fill from Zoho CRM Records. No coding required.

Map fields in a document with data in the system of record

Configure Bot settings

First, connect to your Zoho account. Then, select the document you want to populate and connect the columns in your database table to the document fields.

Note: To install and configure Bots, start by creating a workflow.

Add multiple conditions and tell the Bot to run when all or some of them are executed

Add conditions for when the Bot should run

Define what will trigger the Bot to act. These can be a specific date, document data, user roles, email, or name. E.g., select an email address and tell the Bot to pre-fill an invoice with data from the system of record when a recipient opens the document.

View the Bots log or use tags to check if the Bot ran successfully

Get your document pre-filled with data

Once the Bot is configured, share your document with anyone who needs to sign and complete it. Based on the conditions you’ve set, it will be pre-filled with data from your Zoho records.

Try pre-built workflows to experience the Pre-fill from Zoho CRM Records in action

Budget Approval

The Budget Approval Flow is used by Accounting and Finance Departments to automate and speed up the approval processes for funding company initiatives.

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Employee Timesheet

HR departments use the Employee Timesheet Flow to automate the process of submitting daily employee timesheet logs for approval.

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COVID-19 Screening Questionnaire

The COVID-19 Screening Questionnaire Flow is used to streamline data collection and help HR teams and supervisors to take proactive steps towards preventing the spread of the coronavirus in the workplace.

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Leave of Absence Request

The Leave of Absence Form Flow is used by the staff of educational institutions to automate the process of collecting forms and approve leave for students as soon as possible.

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Other Bots often used with the Pre-fill from Zoho CRM Records

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Speed up repetitive tasks with no code

Employ Pre-fill from Zoho CRM Records Bot

Begin a new Flow and transfer samples or generate templates right in the system to activate the Bots option. Find and choose an appropriate Bot from the list.

Set it up

Open up the Bot adjustment menu. Fill out all the required fields to customize general and advanced options. Consider indicating activation circumstances to avoid false activations (you can add a couple of circumstances).

Figure out how it operates

Implement the workflow and explore the outcomes. Make sure the software robots are working appropriately. If something fails, check the Bots log to fix the errors and execute your Flow again.