Educational institutions should always be at the forefront of innovation. Although modern technologies are being widely implemented into academic processes, institutions still remain conservative when it comes to paperwork. Not only do admission offices deal with an enormous amount of papers but learning and training departments are also flooded with tons of documents whether we’re talking about a large university, college, or a local school. Instructions, regulations, research papers, reports, teaching forms for different types of assessments, and workshop feedback forms are only a few that academic staff deal with every day. How can you save your pedagogical departments from drowning in paperwork and enhance their work? There is a way around this. By implementing workflow automation in education, significantly improve efficiency.

Major hassles that automation in education helps to resolve

It’s crucial to keep accuracy and accountability for all learning processes. However, all education departments face the same challenges: they must provide a high level of teaching, giving students their maximum attention, and manage the routine paperwork that eats up plenty of working time. Here’s where automation in education proves very useful, streamlining regular tasks and saving teachers a bunch of time to help their students.

The main problems that workflow automation helps to solve in learning processes are:

• A substantial amount of paperwork. All schooling processes like timetable scheduling, class assessments, or sending students workshop feedback forms about their recent work are document heavy. Not only managing them manually but also storing all the hard copies is inefficient and tedious.
• Student registration and program changes. During each semester, students enroll and/or switch to different courses. Dealing with paper forms or sorting out the electronic forms without automation tools takes up too much working time. Using automated training request form templates facilitates and speeds up these procedures.
• Transcripts. Academic personnel use different types of assessments to evaluate student progress, their new level of skills achieved, and their academic weak points. Comparing learners’ current skill development with their prior learning assessments without automation is time consuming and prone to error.
• Staff and student dissatisfaction. This results from the reasons described above. When it takes so much time for teachers to fill out appraisal sheets, approve training programs, or prepare and send a workshop feedback form to every single student, it’s no wonder that both academic personnel and learners feel disappointed with the processes.

The solution for these issues is rather simple — departments should reduce paperwork as much as possible and minimize human involvement. How many new training courses could your Education department launch, and how many extra hours could your staff devote to their direct professional duties with students if switching to automated processes without the need to manually manage piles of documents? Most regular tasks don’t require manual input. You can delegate them to Artificial Intelligence (AI) and automate most of them to make things go faster and more smoothly.

5 reasons why education automation is a necessity

Implementing workflow automation in education departments is about the future benefits; it’s the solution that helps your staff here and now to be productive. Of course, you can keep doing things the old way. However, by holding back digital transformation, you risk staying far behind others. Don’t be afraid of changes. AI doesn’t aim to substitute you but to ease your work and free you from routine steps.