Overcome process challenges while managing your team and contractors
airSlate for the construction sector
airSlate for the construction sector
- Warranty repair requests
- Equipment safety checklists
- License verification forms
- Fieldwork reports
- Quality inspection requests
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Automation in the construction industry
There’s no point in explaining that the construction business takes a lot of effort and has a lot of lengthy processes. The introduction of robots, drones, and other automatic equipment is a modern trend in the industry. However, it applies directly to building processes, while dozens and hundreds of other processes remain document based. Really, nobody talks about business automation in construction or workflow automation for that matter.
What a lot of people don’t know about the construction business is that it has tons of paperwork and before any project starts there’s a lot of planning, organizing, and getting approvals. It all starts with an arrangement with the client. Then it continues on to the approving of and ordering materials stage and really never ends, sometimes continuing on after the project is built.
Why is it necessary to implement construction automation?Let’s take a brief look at a list of some of the documents you need to give to a client before a project even starts:
- Scope of Work (a list of all activities that will be performed under the contract, including all responsible persons)
- Schedule (when you’ll complete each stage of building)
- General conditions (rights and responsibilities of the parties)
- Special conditions
- Specifications and Cost Estimate (all technical information and requirements, including prices)
- Bill of Quantities (list of diverse trades and materials)
- List of insurance coverages (guarantees concerning completion)
Anyone who’s completed one project from start to finish without construction automation understands how problematic the process can be. Think about how much effort and time goes into preparing documents like contracts, approvals, and invoices.
After all, choosing the right materials, approving layouts, purchasing, designing applications, and verifying data and completeness have to be available to a long list of people: from architects, designers, superintendents, and managers to clients.
Logically, you should try to simplify this procedure and minimize the number of people who work on these processes.
Creating all these documents is much more complicated than copying and pasting data in the right places. It needs approval, correction, and attention. Employees that are forced to enter repetitive but valuable data over and over again are at high risk of making errors. When you enter a contract for hundreds of thousands of dollars, you should also understand the price of possible mistakes. If there’s a risk, avoid it. People in construction know this.
How to implement automation into construction
Construction is a very hectic and busy industry to be in. Day in and day out men and women are working on getting the project done. People from every department and several companies are often working together to make sure that contracts, invoices, and approval forms get signed and in the hands of the right people.
The process can be simplified by using robotic process automation (RPA). How can RPA in construction be implemented without millions of dollars spent on software development since these high costs would be better spent on the building itself?
Utilize airSlate. This workflow automation solution helps development businesses streamline document-related workflows automatically at a more affordable cost than traditional methods. Unlike most other services, it doesn’t require hiring a whole staff of IT specialists and developers. All you need is to have or prepare a capable manager who’ll be able to analyze and understand all the processes — after that, configuring a construction automation workflow is as simple as 1-2-3.
How airSlate makes construction automation accessible to anyoneIn a nutshell, the algorithm of airSlate’s work is pretty straightforward and can be divided into three simple steps:
- document generation. Upload or create professional documents used for each specific workflow. You’re free to create web forms, make fillable PDFs, and request payments or attachments.
- Roles assignment. Define a Role for each responsible Template participant and indicate what they need to do.
- Bots selection. Select Bots that’ll activate (trigger) when certain conditions are met and do the work for you.
Another airSlate advantage is the ability to work without a single line of code. In this solution, you’ll find specialized software robots called Bots used to automate your tasks or integrate with third-party services. They can send reminders and notifications, update statuses, pre-fill documents, and archive records when you’re busy with design creation, negotiation with a client, or even chilling to catch your breath before an important meeting.
Bots aren’t similar to additional employees. People can make mistakes because of getting tired, ill, or running into everyday problems, but systems for RPA in construction can’t. Additionally, they work better with vast amounts of data so that you can keep calm about the validity of calculations.
Another significant advantage of airSlate is the ability to customize your construction automation from anywhere. So forget about installing multiple specialized tools that waste space on your hard drive. Instead, open airslate.com in a browser, log in to your account, and access all needed tools for professional document management.
With advanced analytics widgets, you’ll always be in the know about what stage a document is at and who’s already seen/signed it. You’ll be able to have quick access to all costs and profits, critical needs, significant events, and much more.
Furthermore, our solution has a robust base for learning. If you want to build complicated workflows with lots of steps for unique circumstances, consider completing the airSlate Academy courses or sending savvy managers on these courses. You’ll get valuable knowledge about implementing automation in the construction industry, explore existing use cases, and consolidate learning through practical application. All the courses are free and accessible to anyone.With airSlate, you’ll be able to switch to automation in construction as painlessly as possible. You’ll also see the results fast! Get started with a free trial today.