0export icon
0Export to Google Sheet Bot

Delete workflow instance

Increase your productivity by keeping your workflows organized. Automatically remove unnecessary documents using the Delete workflow instance.
Try automation, it’s free!
What the Bot does
The Bot removes completed Flows based on the ‘if-this-then-that’ conditions you’ve set.
When to use
Install and configure the Bot to automatically remove unnecessary Flows and the documents associated with them.
  • Author airSlate Inc.
  • Setup duration 5-10 min.
  • Used in 61 Templates
  • Used in 28 Workspaces
  • Installed 638 times in the last 30 days
  • 100% success rate
Star Rating
4.5 out of 5
(37 votes)
You’ve already rated this bot

Get your automated workflows up and running in minutes with the Delete workflow instance. No coding required.

The delay will start when the set conditions are met
Configure Bot settings
First, define how and when the documents will be deleted. Set up a delay or select the exact date and time when the documents will be removed.
Note: To install and configure Bots, start by creating a workflow.
Add multiple conditions and tell the Bot to run when all or some of them are executed
Add conditions for when the Bot should run
Define what will trigger the Bot to act. These can be a specific date, document data, user roles, email, or name. E.g., select a specific field in the document and tell the Bot to remove the document if this field hasn't been filled out.
picture-2-part-1 picture-2-part-2
View the Bots log or use tags to check if the Bot ran successfully
Get your documents deleted in seconds
Once the Bot is configured, share your document with anyone who needs to sign and complete it. Based on the conditions you’ve set, the document will be removed.
Show more
texture 1 texture 2 texture 3

Install the Delete workflow instance
to automate your document workflows

Learn more in this Bot’s airSlate Academy course

Learn more
Learning illustration

The Delete workflow instance

What automation are we even talking about if we end up having to control most of the processes manually? With airSlate we are really talking about automation, it puts the auto back in automation. You can create Flows, add documents and optimize every step of your workflow. By using this digital assistant, you can remove a document from workflows automatically without wasting any time or effort. Set the conditions for when changes will be processed. This Bot deletes Flows when they are completed or after a fixed amount of time. Feel free to customize the conditions set the ones that will be the most helpful for you when keeping your workspace in order.

Following the easy instructions in airSlate you’ll be able to delete a document from a workspace and receive the following benefits:

  • Keep your files organized
  • Automatically remove old documents
  • Create a smooth workflow

With just two easy steps you will be able to remove a document from a workflow. It’s a useful thing in combination with export Bots. Save the information in spreadsheets or other services (such as Salesforce, Dropbox, etc) and withdraw source files. You’ll always have access to your files quickly without wasting your time on slow searches.

If you don’t like the idea of automatically deleting Flows, don’t worry. When configuring the Bot, simply set the time frame you feel comfortable with. For example, set the Bot to delete a Flow 30 minutes after completion to a year after completion. You are in control.

Set up automatic operations in three simple steps

Personalize general options

Determine exactly what your Delete workflow instance should do. Fill out all the required fields to assure the correct completion of operations. Note: the ability to pick Bots is enabled after starting a new Flow and uploading at least one file.

Indicate Bot activation situations

Figure out scenarios for when your Bot have to activate. Set up rules and connect activation circumstances with actions in files and schedules, or user credentials.

Fill out Advanced settings

Utilize this part to choose additional configuration and simplify the finding of real information like block alterations if something goes wrong, etc., or keep the default parameters.
Illustration for How to Guide section